Effective Date: 10 August 2025

The purpose of this privacy policy (this “Privacy Policy”) is to inform users of the San Antonio Chi Omega Alumnae website (the “Site”) about how we, San Antonio Chi Omega Alumnae (“we,” “us,” “our”), collect, use, store, protect, and disclose your information when you use our services (“Services”). This policy applies to all visitors, users, and others who access the Site, including prospective members, public visitors, and registered members with access to private areas of the Site.

By using our Site, you consent to the data practices described in this Privacy Policy. If you do not agree with the data practices described in this policy, you should not use our Site.

As a private membership organization founded on the principles of sisterhood, friendship, and mutual respect, we hold the privacy and trust of our members in the highest regard. We understand the sensitive nature of the personal information required to verify membership status and grant access to the private, members-only areas of our Site.

We make the following core commitment to our members: Personal information collected for the purpose of membership verification, such as your physical address and sorority-specific information, is treated as strictly confidential. This information is used for the sole purpose of verifying your identity and eligibility to access our private Services. It is never sold, rented, traded, or shared with any third parties for their marketing purposes or for any reason beyond what is strictly necessary to administer your access to the Site. Our handling of this data is governed by a profound respect for your privacy and our commitment to maintaining a secure and trusted community.

We collect information in two primary ways: information you provide to us directly and information we collect automatically through your use of our Site. We only collect data that is necessary to achieve the purposes set out in this Privacy Policy.

This is personal information that you knowingly and actively provide to us when using or participating in our Services.

When you visit our Site, our servers may automatically log standard data provided by your web browser. This data is considered “Log and Usage Data” and is not linked to any information that is personally identifiable.¹⁸

We use the information we collect for a variety of purposes in line with the services we provide and our operational needs. Data collected on our Site will only be used for the purposes specified in this Privacy Policy or as indicated on the relevant pages of our Site.

For individuals located in the European Economic Area (EEA), we must have a legal basis for processing your personal information. Our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it. We rely on the following legal bases:

We are committed to maintaining your trust, and we want you to understand when and with whom we may share the information we collect. We will not sell or share your data with other third parties except in the following cases:

Explicit Non-Sale and Non-Sharing Commitment:

We do not sell your personal information. Furthermore, we affirm that we do not share, rent, or trade the personal information you provide for membership verification (such as your physical address) with any third parties for their marketing purposes or for any reason outside the scope of providing and securing our Services as described herein.

We are committed to ensuring you can exercise your data protection rights. Depending on your location, you may have the following rights regarding your personal information:

How to Exercise Your Rights:

If you would like to exercise any of these rights, please contact us. You can reach our data protection contact at: contact@exodustech.us

We will respond to your request within the timeframe required by applicable law. We may need to verify your identity before processing your request.

Opting Out of Data Collection:

Security:

We take all reasonable precautions to protect your personal information and ensure that it is not accessed, disclosed, altered, or destroyed without authorization. We use commercially acceptable means of protecting your data, such as secure servers, encryption of data in transit, and internal access controls. However, please remember that no method of transmission over the Internet or method of electronic storage is 100% secure and reliable, and we cannot guarantee its absolute security. The Internet as a whole can be insecure at times, and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.

Retention:

We will store user data only for as long as is necessary to fulfill the purposes for which it was collected. The retention periods are as follows:

Our Services are not directed to anyone under the age of 13. We do not knowingly collect personally identifiable information from children under 13. If we become aware that we have collected personal data from a child under 13 without verification of parental consent, we will take steps to remove that information from our servers.

If you have any questions, concerns, or complaints about this Privacy Policy or our data handling practices, please contact us using the details below:

Email: contact@exodustech.us

Effective Date: 10 August 2025

These Terms and Conditions (“Terms”) constitute a legally binding agreement made between you, whether personally or on behalf of an entity (“you”) and San Antonio Chi Omega Alumnae (“we,” “us,” “our”), concerning your access to and use of the website as well as any other media form, media channel, mobile website or mobile application related, linked, or otherwise connected thereto (collectively, the “Site”).

By accessing or using the Site, you indicate that you have read, understood, and agree to be bound by all of these Terms and Conditions. If you do not agree with all of these Terms, then you are expressly prohibited from using the Site and you must discontinue use immediately.

You agree to use the Site only for lawful purposes and in a way that does not infringe the rights of, restrict, or inhibit anyone else’s use and enjoyment of the Site. Prohibited behavior includes, but is not limited to, the following:

These rules of conduct apply with particular force within the Members’ Portal to maintain a safe, respectful, and private environment for our members.

This clause establishes a binding duty of confidentiality upon all members who access the private areas of the Site.

All content published and made available on our Site is the property of San Antonio Chi Omega Alumnae and the Site’s creators. This includes, but is not limited to images, text, logos, documents, downloadable files, and anything that contributes to the composition of our Site, including the Chi Omega name, crest, and other insignia. This content is protected by copyright, trademark, and other intellectual property laws, and you are not permitted to use it without our prior written consent.

Our Site may contain links to third-party websites or services that we do not own or control. We are not responsible for the content, policies, or practices of any third-party website or service linked to on our Site. It is your responsibility to read the terms and conditions and privacy policies of these third-party websites before using them.

We reserve the right, in our sole discretion, to suspend or terminate your account and your access to the Site, without notice, for any conduct that we believe violates these Terms and Conditions or is harmful to other users of the Site, us, or third parties, or for any other reason. A breach of the “Acceptable Use and Rules of Conduct” or “Confidentiality of Information in the Members’ Portal” clauses will be considered grounds for immediate termination.

The Site and all information, content, materials, and services included on or otherwise made available to you through the Site are provided on an “as is” and “as available” basis, unless otherwise specified in writing. We make no representations or warranties of any kind, express or implied, as to the operation of the Site or the information, content, materials, or services included on or otherwise made available to you through the Site.

To the full extent permissible by law, San Antonio Chi Omega Alumnae and our directors, officers, agents, and employees will not be liable for any actions, claims, losses, damages, liabilities, and expenses, including legal fees, from your use of the Site or from any information, content, or services made available through the Site.

Except where prohibited by law, by using this Site you indemnify and hold harmless San Antonio Chi Omega Alumnae and our directors, officers, agents, and employees from any actions, claims, losses, damages, liabilities, and expenses, including legal fees, arising out of your use of our Site or your violation of these Terms and Conditions.

These Terms and Conditions are governed by and construed in accordance with the laws of the State of Texas, without regard to its conflict of law principles. You agree to submit to the exclusive and personal jurisdiction of the courts located in, for the resolution of any disputes arising out of or relating to these Terms and Conditions or your use of the Site.